Recruiting Privacy Policy

Introduction

At The Exploration Company (“we,” “us,” or “our”), we are committed to protecting the privacy and security of personal information provided by candidates ("you” or “your”) during the recruitment process. This Recruiting Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you apply for a job with us.

Information We Collect

We may collect and process the following types of personal information about you:

1. Personal Identification Information:
   • Name
   • Address
   • Email address
   • Phone number
2. Professional Information:
   • Resume/CV
   • Cover letter
   • Work history
   • Educational background
   • References
   • Certifications and licenses
3. Other Information:
   • Interview notes
   • Assessment results
   • Background check information
   • Any other information you choose to provide during the recruitment process

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How We Collect Information

We collect personal information from you through:

• Our online application system
• Email communications
• Telephone conversations
• In-person interviews
• Recruitment agencies and third-party job boards

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How We Use Your Information

We use your personal information for recruitment purposes, including:

• Evaluating your application and qualifications
• Communicating with you about the recruitment process
• Conducting interviews and assessments
• Verifying your information and conducting background checks
• Making hiring decisions
• Maintaining records related to hiring practices

Legal Basis for Processing

We process your personal information based on the following legal grounds:

• Consent: By submitting your application, you consent to our processing of your personal data for recruitment purposes.
• Legitimate Interests: We have a legitimate interest in processing your data to assess your suitability for the role.
• Compliance with Legal Obligations: We may need to process your data to comply with legal and regulatory requirements.

Data Sharing and Disclosure

We may share your personal information with:

• Our employees involved in the recruitment process
• Third-party service providers who assist us with recruitment activities
• Regulatory authorities, if required by law

We do not sell your personal information to third parties.

Data Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include secure storage systems, access controls, and encryption where applicable.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, or as required by law. If your application is unsuccessful, we may retain your information for 2 years to consider you for future job opportunities, unless you request us to delete your data.

Your Rights

You have certain rights regarding your personal data, including:

• The right to access your data
• The right to correct inaccurate or incomplete data
• The right to request deletion of your data
• The right to object to or restrict the processing of your data
• The right to data portability

To exercise these rights, please contact us using the contact information provided below.

Changes to This Policy

We may update this Recruiting Privacy Policy from time to time. We will notify you of any changes by posting the new policy on our website and updating the policy's effective date.

Contact Us

If you have any questions or concerns about this Recruiting Privacy Policy or our data practices, please contact us at:

The Exploration Company GmbH

Behringstraße 6, 82152 Planegg, Germany

privacy@exploration.space